Hall hire Terms and Conditions

Hall Hire - Terms & Conditions 

1. General

The Hirer must be aged 18 or over.

The Hirer is responsible for the hall and its contents during the period of hire.

The Hirer must ensure all attendees behave responsibly and with respect for neighbours and property.

2. Booking and Payment

A completed Booking Form must be returned before the booking is confirmed.

A deposit may be required at the time of booking to secure the date.

The full hire fee must be paid within 7 days from Invoice date, which will be sent after the hire. 

The standard hire rate is £12.50 per hour (unless otherwise agreed in writing)

The cost of electricity used during the hire period will be charged in addition to the hourly rate.

Hirers must record the electricity meter readings at the start and end of their hire using the log sheet in the foyer. Charges will be based on the difference between the two readings.

Cancellations must be made at latest, 48h prior to hire date in writing or by email. Deposits are refundable at the committee’s discretion depending on notice given.

3. Use of the Premises

The Hirer may only use the hall for the purpose stated on the booking form.

The Hirer must not sublet or share use of the hall without prior written permission.

The hall must not be used for any unlawful, dangerous, or inappropriate activities.

4. Access and Security

The Hirer must arrange key collection and return with the Hall Representative.

The Hirer is responsible for ensuring all doors and windows are secured on departure.

Any lost keys will be charged for in full.

5. Health, Safety, and Fire

The Hirer must familiarise themselves with the fire exits and assembly point.

Fire exits must remain clear and unlocked during the event.

The Hirer is responsible for first aid provision during the hire period.

Smoking is strictly prohibited inside the building.

6. Alcohol, Music and Entertainment

Alcohol may only be sold or supplied if the appropriate licence has been obtained and approved by the committee.

Music and noise must be kept to a reasonable level, especially during evening events.

The Hirer must comply with any local regulations relating to public entertainment, copyright, or performance licences.

7. Care of the Hall

The Hirer must leave the hall, kitchen, and toilets in a clean and tidy condition.

All rubbish must be removed or placed in the designated bins.

Any damage or breakages must be reported immediately to the Hall Committee.

Costs for repair or extra cleaning may be deducted from the deposit or where a deposit has not be paid the fee will be added to the finial invoice. 

The Hirer must ensure that electricity usage is accurately logged in the foyer at both the start and end of hire. Failure to do so may result in an estimated charge being applied

8. Liability

The Hall Committee shall not be responsible for any loss, damage, or injury to persons or property during the period of hire.

The Hirer is advised to arrange appropriate insurance for their event if necessary.

9. End of Hire

The Hirer must ensure all lights and appliances are switched off before leaving.

The hall must be vacated by the time stated on the booking form.

The Hall Committee reserves the right to charge for additional time used.

10. Right of Refusal

The Hall Committee reserves the right to refuse any booking or cancel a booking at its discretion. In such cases, any payments made will be refunded in full